Executive Assistant

Job description

Contract terms

Starting salary: PO2 (£37,725 – £40,614)
Work Location: 48 Station Road, N22 7TY (Hybrid working)
Hours per week: 36 per week
Contract type: Permanent (Year round role – not term time only)
Closing date: Sunday, 1^st October 2023 at 23:59

About Haringey

About us Haringey Council is one of 32 in London. Haringey is an extremely diverse borough, and the Council has set clear ambitious objectives through its borough plan to make Haringey a better place to live, encourage investment and create opportunities that all can share. Haringey’s vision for the future is one of sustainable growth, in housing and jobs and on helping our residents and businesses take advantage of that growth. We have got huge ambitions for Haringey. As the shape of local government continues to change, we are determined to rise to the challenge and find new ways to ensure that our residents enjoy the best opportunities in life. Working at Haringey gives you the opportunity to play a part in meeting those ambitions on behalf of everyone who calls the borough their home.

About the role

As an Executive Assistant, you will be responsible for providing high-quality, efficient, and effective support to the Assistant Director for Schools and Learning, including arranging meetings and appointments, maintaining their diary, and dealing with the collation and distribution of correspondence. The role will include coordinating responses to Freedom of Information requests, Members Enquiries and other complaints or queries. You would be expected to represent the Assistant Director to public callers, schools, his/her staff, and Members, acting as the first point of contact for all matters within the responsibilities of the Assistant Director. The post-holder is also expected to ensure that the Assistant Director receives all relevant background papers and is well briefed for all meetings.
An integral part of the role will be the smooth running of the office in reviewing existing information and filing systems, both manual and electronic, ensuring that such systems are updated and maintained as appropriate, and to be able to develop the use of Microsoft products to make full use of its potential. This may include the setting up of spreadsheets, databases etc. A significant portion of time will also be spent undertaking financial duties such as processing invoices for payment in accordance with the Council’s IT financial system and working with procurement with respect to the quality of provision, ensuring that the best value for money is obtained. A good working knowledge of finance management systems such as SAP is therefore desirable.

About you

The Schools and Learning Service ensure that the education provision in Haringey is of high quality for all pupils and young people. The Service is exceptionally busy throughout the year and is a challenging place to work. You will have excellent interpersonal and negotiation skills and the ability to successfully influence a variety of audiences. You will have the ability to be diplomatic, flexible, and politically sensitive and able to communicate clearly and effectively at all levels– oral, written and electronic – including producing complex reports. You will be organised, methodical and able to manage and prioritise your own workload. You will be competent with ICT packages and have a strong grasp of finance management and Social Care systems such as SAP and Mosaic. For an informal discussion and more information about this role please contact: Jane Edwards on Please note the role will be largely office based with some scope for a small amount of remote working in agreement with the Assistant Director for Schools and Learning.

Working for Haringey

At Haringey Council we are committed to creating a workplace culture where all our people feel valued, included, and able to be their best at work, and we recognise the benefits of a diverse workforce so welcome applications from all ethnicities and communities so that we continue to make a difference to our residents and community. Our benefits package includes a leave entitlement of 31 days + bank holidays, potential hybrid working opportunities, health and wellbeing support, a generous local government pension scheme and a range of discount schemes across leisure and culture that provide both financial and money-saving discounts.